Evaluating The Quality Of Project Planning â€Myassignementhelp.Com

Question: Discuss About The Evaluating The Quality Of Project Planning? Answer: Introduction: The management of the project involves the set of activities which have to be performed simultaneously with the initiation of the project to the completion of the project. The objective of the project can be achieved with the implementation of planning, executing, and controlling process (Henriksen, Rstad, 2010). The development of the project management required a set of project tools which helps in enhancing the project management process. The traditional way of project management is equipped with some flaws like ambiguity in the project design, risks analysis and controlling techniques, ambiguity in the information and process structure, and other which can be resolved with the use of project management tools (Zwikael, Globerson, 2004). Project Management tools: There are wide varieties of project management tools. Each tool is equipped with some unique features. The transformation of planning approach is changed from top down approach to bottom up approach (Project management Guru, 2013). The bottom up planning technique is used for improving the estimation of cost and time associated with the completion of the project. The decomposition of the activities in smaller groups increases the capability of handling and managing it (Clark, 1989). The development of the scope helps in planning of the resources and the activities required for completing the project within time and budget. The following are some of the project management tools: Project simulation tool: The project simulation tool is used for analysing the outcome of the project. The accuracy can be achieved in estimating the cost and budget associated with the completion of project activities on time. Project scheduling tool: The Gantt chart plays an important role in analysing the scheduling of activities for the completion of the project. The allocation of activities within the time limit helps in getting better deliverables. The identification of the activities helps in analysing the risks associated with each activity so that the proactive risks mitigation plan. Project cost estimating tools: These tools are used for estimating the cost associated with every activity which is scheduled in the project schedule prepared for the completion of the project. The balance should be made between the activities and the availability of resources so as to manage cost associated with it. Asana project management tool: This tool is used for managing the to-do list of the tasks. It helps in easy searching of the file for retrieval. Workflow tool: It is used for tracking the tasks associated with the development of the project. Gantt chart: The preparation of the Gantt chart helps in showing the completion of the activities with the horizontal bar graphs which represents the duration of the activities. BaseCamp project management tools: It is used for managing cooperation between team members for the completion of the activities within allocated time. Zoho tool: It is an efficient tool for managing coordination of activities from start to end of the project. Active Collab: It is a powerful tool for managing time, expenses, and task associated with the project completion. Selection of the planning tool: Gantt chart and Zoho planning tools are efficient in managing time and cost of the project. They work on managing the activities, time, and budget of the project (Atkinson, Crawford, Ward, 2006). The periodic operations of the project activities helps in completing the project within the baseline (Muller, 2014). The visual representation of the timeline activities can be efficiently done with the use of Gantt chart. The duration of completing the activities is clearly mentioned in the Gantt chart of the project. The scheduling of the activities can be efficiently done with the help of it. The Gantt chart is the visual representation of the work breakdown structure, timeline associated with the activities, dependencies associated with the progress of the project, setting priorities to the activities, scheduling of baseline with the alignment of the resources, development of the critical path management, and others. It gives the clear understanding and clarity in the management of act ivities (Yang, 2013). Zoho CRM is the efficient tool for the management of daily activities related with the sale of the product. It is suitable for both small and large projects. It focuses on the customer engagement program for increasing the sale of the product. The updating of price associated with the product can be easily done. The balance can be developed with the management of the customer relationship and performance of the product sale (Bendoly, Perry-Smith, Bachrach, 2010). It is equipped with the tracking feature for the enrolment of the customer history, sale cycle management, and customer engagement program. The mobile application of the Zoho CRM helps in remaining updated always with the transaction in the sale of the product. It gives the clear visibility of activity management program, deliverables of the project, collaboration and cooperation among customers, improving the services of the customers, and others. The visibility of the product sale helps in analysing the profitability rati o of the organization. The improvement in the activities can be done by analysing the sale of the product. Strength and weaknesses of Gantt chart and Zoho planning tools: Particulars Gantt chart Zoho planning tool Strength The complexity of the project can be minimized with the development of the diagrams and graphs (Passenheim, 2010). The organization of the business thoughts for achieving the business objective. The development of the time frame for the activities The visibility of the project activities can be enhanced The large and small projects can efficiently make use of Zoho CRM tool. It is used for automatic monitoring of the sale of the product It focuses on the customer engagement program. The daily activities related with the sale of the product can be easily updates. It is equipped with the tracking feature for the enrolment of the customer history, sale cycle management, and customer engagement program. Weaknesses The amount of work done by the labour cannot be estimated with the size of the bars used in the diagram. It is difficult to update the charts periodically. For large project it is inefficient to handle the activities in one sheet of the paper. The negative aspect of the Zoho CRM is that it can be equipped with obscure which cannot be resolved and give false result. References: Atkinson, R., L. Crawford, S. Ward, (2006) Fundamental Uncertainties in Projects and the Scope of Project Management, International Journal of Project Management, 24 (8) pp.687-698. Bendoly, E., J. E. Perry-Smith, D. G. Bachrach, (2010) The Perception of Difficulty in Project-Work Planning and Its Impact on Resource Sharing, Journal of Operations Management, 28 (5) pp.385-397. Henriksen, B., C. C. Rstad, (2010) Evaluating and Prioritizing Projects Setting Targets: The Business Effect Evaluation Methodology (BEEM), International Journal of Managing Projects in Business, 3 (2), pp.275-291 Zwikael, O., S. Globerson, (2004) Evaluating the Quality of Project Planning: A Model and Field Results, International Journal of Production Research, 42 (8) pp.1545-1556. Clark, K., (1989) Project Scope and Project Performance: The Effect of Parts Strategy and Supplier Involvement on Product Development, Management Science, 35 (10) pp.1247-1263 Muller, G. (2014). Sample project plan. 1st ed. [ebook]. [Accessed 18 Sep. 2016]. Passenheim, O. (2010). Project management. 1st ed. [ebook]. [Accessed 18 Sep. 2016]. Project management Guru. (2013). Project management estimating tools and technologies. 1st ed. [ebook]. [Accessed 18 Sep. 2016]. Yang, G. (2013). Event management planning guide. 1st ed. [ebook]. [Accessed 18 Sep. 2016].